In many companies there are pool vehicles or other reasons that make it possible to rent a vehicle for a period of time. With this module you can determine vehicles for pool vehicles. These vehicles can be evaluated according to time periods and categories. If a vehicle is available, it can be booked. This vehicle is then considered to be occupied for the period. Corresponding messages are transmitted via the internal mail system. The pool administrator can cancel and change bookings.
- Your company has several locations where vehicles are located.
- Their organization consists of local associations
- Cooperation in the field of vehicles between different companies or subsidiaries
- Association of different people
The module has three areas. The calendar clearly shows the occupancy of the vehicles for a certain period. The search area allows you to find free vehicles according to time periods and criteria and in the table view you can assign vehicles or make changes to the status
If you have activated the user module, the module opens up further possibilities. Users can get the right to book vehicles directly. Other users must request the booking. Registered persons receive emails about this request and can decide on the allocation of the vehicle. This will be communicated again by email. Occupied vehicles can be asked for approval by mail request.
This is an extension of the car sharing module. Pool vehicles are outsourced to a cloud database. This has advantages. This enables the selection, testing and booking of vehicles via a web interface. Users can access the cloud database from any location with a browser and view or reserve the status of a vehicle. In addition, it is possible to operate a cloud pool on different vm-Studio versions. For example, a company can enter into a cooperation with another company. Both companies can park vehicles in a shared cloud pool.
This area comprises several areas for the precise structural management of the vehicles. Management of property, leasing or lending
You can assign different status people to each vehicle. For example, the owner may be the lessor of the vehicle. The leasing company is the current owner. For this purpose, this vehicle was made available to an employee for permanent use. You can define further combinations and variants. Changes of owner or user can also be saved.
According to your specifications, the software can send information to different people by email. If, for example, the vehicle was left to an employee for permanent use who does not have access to the vm studio, the software can inform this person by email about maintenance or the end of the leasing period. (This person can also send information about the vehicle via email or app without the vm studio -> fuel). Information about accidents (-> insurance) can also be transmitted to certain status persons.
- Ownership history:
You can track changes to ownership status here. In some companies, vehicles are moved between subsidiaries. This often changes the official owner. Here you can understand in which periods the respective vehicle was in which state of ownership.
You can store extensive information here. In addition to a reference to the lessor (-> contacts), information about the monthly costs, the conditions and the period can also be stored. The running costs can be transferred to the cash book as an interval.
- Purchase, loan
Here you have similar options as in the leasing area. The fields and options are of course specially designed for these areas.
By differentiating the vehicles into these areas, you can view the different costs of the vehicles during evaluations.
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